Terms & Conditions

By signing the document clicking submit you agree with the following terms of this agreement forming an integral part of this contract and that no variation of this contract shall be effective, unless accepted by both Ginger Beard Weddings (Paul) and yourself (the client) in writing. A separate copy of these terms will be supplied to you for your records. We (the client) have read and fully understand the schedule and the terms of agreement contained within this contract. We understand that all terms and fees will apply to me, the client, immediately upon submitting this contract.

A booking fee of £500 is required at the time of booking, together with a signed and dated contract, signed by both clients. The booking fee becomes non-refundable after 14 days and will be deducted from the total outstanding balance. Wedding dates can only be reserved and taken off the availability list on receipt of a cleared booking fee and a signed booking form. Payments can be made by cash or bank transfer.

Your outstanding balance is to be paid no later than 3 weeks prior to your official wedding date. Payments can be made by cash or bank transfer.

Ginger Beard Weddings (Paul) shall be granted full creative and artistic licence in relation to the supplied wedding photography, choice of locations, and any poses used. Paul’s judgement on photographic style and the number of images taken and supplied will be deemed correct. Subject to favourable weather, availability and willingness of subjects, Paul will do his best to honour requested photographs but cannot guarantee any specific images nor incorporate any specific backgrounds, locations or group shot arrangements. Paul cannot be held responsible for reduction in quality or quantity of supplied images due to decisions made by subjects under the influence of alcohol.

The 1998 Copyright, Designs and Patents Act assigns copyright of all supplied digital images to the photographer – Ginger Beard Weddings (Paul). You, the client, will be granted full personal use of your images. It is agreed that your supplied digital images cannot be used commercially by either yourself, or any wedding suppliers, without full written consent by Ginger Beard Weddings (Paul). Any requests for commercial use must be directed to Ginger Beard Weddings (Paul).

The client hereby assigns and grants Paul Williams the irrevocable and unrestricted right to use and publish photographs of the client or which the client may be included, for editorial, trade, advertising, social media, website or any other manner and medium.

A password protected viewing gallery will be provided for a period of no more than 365 days. Prints can be purchased through your gallery and wedding album images can be chosen as well. If you wish to keep your gallery online its is a £50.00 per year fee to do so.

Ginger Beard Weddings (Paul) will be the sole professional photographer during your wedding at the venues specified.

In the unlikely event of total photographic failure, equipment failure, injury, sickness, travel restrictions all beyond Paul’s control, his liability shall be limited to a full refund of all monies paid. Your statutory rights are not affected.

You have the right to cancel this contract within 14 days from the date of signing. To exercise your right to cancel, you must inform Ginger Beard Weddings (Paul) of your clear intention to cancel by posted letter or email.

Verbal notification will not be accepted. Once your notification has been received, Ginger Beard Weddings (Paul) will reimburse you all cleared payments made within your 14 day cooling off period. Payment will be made within the following 14 days after this.

If Paul has to cancel this contract for any reasons beyond his control (equipment failure, injury, sickness, travel) his liability shall be limited to a full refund of all monies paid to date. Every effort will be made to find an alternative professional wedding photographer on your
behalf. Should the client cancel, as compensation for loss of income for Paul, the following terms and charges will apply (after 14 days of signing contract) as a percentage of the total invoiced fee due. (Number of days before the wedding) // 90 days or less = 100% // 91-120 days = 75% // 121-180 days = 50%.

Should you need to change or postpone your wedding to a different date, then subject to Paul’s availability, all monies paid may be applied to your new wedding date. In this scenario, the total fee to be charged shall be in line with Paul’s prices at the time of notification. In the event of Paul already being booked on your new date, this will be treated as a cancellation by the client. Refer to Cancellation section above.

A meal will be required during the wedding breakfast. Please can the venue be informed of this, or arrangements made for this, at the same time you confirm the number of meals required for guests. A basic meal will be both adequate and appreciated.

Your digital wedding images will be available for viewing in your online gallery approximately 12 weeks after your wedding date, although this may be extended during extreme busy periods. Wedding albums ordered and paid for prior to your wedding date will be completed and delivered within 12 weeks of choosing your album images. Timescales for albums ordered and paid for after your wedding date will take longer than normal and estimated delivery dates will be advised at time of ordering.

Thank you, and I look forward to working with you! Paul.